A location is an object that you create to represent a geographical or physical location, such as a name city or a room number in a building. You can also create locations to reflect limited-access spaces, such as a secure print area where sensitive jobs are produced. After you create locations, you can use them to restrict access to objects. Many objects have a Location property, including printers and jobs.

In the legacy user interface, location settings only apply to the Main page. In the Preferences page, users can select locations to display. If you select one or more locations, only objects that are assigned to those locations appear. Administrators can use property access settings in a user group to prohibit users from changing the locations displayed.

In the updated user interface, location settings apply to both the Main page and the Administration page. Administrators determine what locations each user is allowed to see. Users can then select which locations to show using the Preferences dialog. Administrators can also prohibit users from changing the locations they choose to show.

Different properties set the locations shown on the two user interfaces. The Locations preference settings from the legacy user interface become the values for the Allowed locations property of a user.

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