Changing Access Levels and Passwords

The different levels of authorization are:

Initial Operation

When the printers are shipped from the factory, they are set for the Administrator user authorization level. This makes all procedures except service-related activities available. The factory-set password is empty. That is, if you change the user level to the Operator level and then want to go back to the Administrator level, simply select Administrator and OK on the Logon panel when it appears. You do not need to enter any data.

If you want to maintain an Administrator authorization level, the InfoPrint Solutions Company recommends that you establish a new password for the Administrator when the installation of the system is complete. If you treat all operators as administrators, then leave the current "all blanks" password as it is. When the printer is powered on and there is an Administrator password you are logged on as Operator. If there is no password you are logged on as Administrator.

If the current Administrator password is forgotten or lost, the system accepts a fixed, alternate password for that level. Obtain this alternate password from your system administrator.

You can create new user or operator identities. See Managing and Defining New Users for more details. This allows you to customize the functions that individual users have authority to perform. The capability to manage users is available by default to the Administrator and Service authorization levels.

This procedure lets you set the authorization level of the person working on the printer and change the user authorization password. Access to higher user authorization levels is protected by a password. If the current password is not known, access to the requested user authorization level is denied.

  1. On the Main touch panel, select Logon to display the Logon window.
  2. On the Logon window, select the User ID that you want to change and select OK.

    If the User ID you are changing to has a password, the Enter Password window displays. Enter the password and select OK.

    To change a password for a User ID, you must be logged on with that user ID and the user ID cannot be the default login user ID.
  3. To change a password:
    1. Select Change Password.... You see the Change Password window.
    2. Enter the old password.
    3. Enter the new password (twice).
    4. Select OK to change the password or Cancel if you decide not to change the password.